Sales Details: Paid Outs

Use the Paid Outs tab to enter amounts paid out from this register on this date.

 

1. To create a new entry:

1. From the Sales menu, click Create Sales Transactions.
2. In the pop-up, select a Register from the drop-down.
3. Enter/Select the Sales Date for the transactions.
4. Click Create to open the detail screen.
5. Skip to step 3.

2. To view/edit an existing entry:

1. From the Sales menu, click Recent Sales Transactions.
2. If necessary, Search by Register and/or use the Funnel (Filters) icon to filter the screen by any of the available columns.
3. Click the View or Edit link for the desired register & date.

3. Click on the Paid Outs tab.

• All tabs are visible by default. You may not be able to edit certain tabs, based on user permissions configured in Enterprise Manager.
  To show/hide a tab, click on the Menu icon and select the Tabs option. From the pop-up menu, check to show or uncheck to hide the desired tab(s).

4. Select a General Ledger Name from the drop-down. This list includes all GL accounts associated with one of the following expense GL Groupings:  "Asset", "Cost of Goods Sold", "Liability", "Operating Expenses", "Other Expenses", and "Payroll".
5. Enter a descriptive Memo (optional).
6. Enter a Value for each General Ledger Name as appropriate.  {Note}: The number of decimals allowed (up to 4) is determined by the Location's base currency.
7. Repeat steps 2-4 for each entry.
8. Click the Disk (Save) icon to save your changes.
9. If necessary, click the Printer (Export) icon to download and print the entries on this tab.
10. If necessary, click on any other tab as needed to configure settings on that tab. If not, skip to the next step.
11. When all entries have been completed for the selected register & date, click on the Totals tab to view the results.
12. When finished, click the Disk (Save) icon, then click the X (Close) icon to exit the screen.

 

 

Gift Certificate sales and redemptions are often processed as Paid Outs; they are linked to a P&L Substructure that is linked to the “Liability” GL Grouping.

• Gift Certificate Sale = a negative “Paid In” value, which will increase Book Cash.
• Gift Certificate Redemption = a positive Paid Out value, which will decrease Book Cash.

  

 

 

 

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