Overview - Purchase by Invoice
Purchase By Invoice is used to enter the invoice total and the category subtotals for any invoice that is received at a location but is not associated with a product order. This lets management track expenses — usually fixed, such as utilities or monthly cleaning charges — and incorporate these expenses into the purchasing reports and the profit and loss statement. Purchase by Invoice transactions may be created and saved in a single step or they may have to be reconciled separately, depending on location-specific settings configured by corporate users in Enterprise Manager.
Authorized Net-Chef users can edit Purchase by Invoice transactions (before or after they have been reconciled), and may be allowed to attach one or more files, such as a scanned copy of the vendor's invoice, to the transaction . Unless the transactions have been exported, invoices can be edited until the period has been posted. Invoices marked for "Accrual" can continue to be edited as long as they remain 'open'. These invoices will not be exported until they are 'closed' (i.e. a user editing the invoice clears the "Accrual" check box).
Related Topics:
- Purchase By Invoice - Related Setup
- The PBI Summary Screen
- Enter an Invoice
- Edit an Invoice
- View/Print an Invoice
- Cancel an Invoice
- Attach Files to an Invoice
- Reconcile an Invoice
- PBI Reconcile - Related Setup
Key Reports:
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