Vendor Details: Pricing Rules

The Pricing Rules tab allows users to edit pricing preferences for each vendor in order to accommodate various pricing policies among different vendors. When a new vendor is created, most of these settings are inherited from the corporate Purchasing preferences. They can be changed, but clicking Restore Defaults will change them back to the corporate settings.

 

  1. Under the Purchasing menu, click Vendors.
  2. To edit a vendor record, click on the Name hyperlink.
  • All tabs are visible by default. To show/hide a tab, click on the Menu icon and select the Tabs option.  From the pop-up menu, check to show or uncheck to hide the desired tab(s).
  1. Click on the Pricing Rules tab.
  2. Configure the desired settings on this tab.

 

  • Update Product Pricing Based on – This preference determines which price is used to update costs and inventory values when a vendor order is reconciled. The system can be set to use the 'Contract Price', the 'Invoice Price', or the 'Lowest of Contract or Invoice'.
  • Products and Prices for Purchasing Based on — This will control whether the list of products and prices available for a Vendor Order is based on bids in effect for the 'Current Date' or the 'Expected Delivery Date' of the transaction. (Products and pricing for Master Orders will be controlled by the global Purchasing preference.)
  • Price Capture – This preference determines the step in the purchasing process up to which the prices in a vendor order can no longer be updated by changes to vendor bids. The choices are: 'Create Order', 'Submit', 'Confirm Terms', 'Reconcile' and 'Current Bid' (see "Price Capture settings" for details about each setting).
  • Edit Vendor Order Price - If checked, the "Vendor Price" and "Update Price" columns can be edited in an Enterprise Manager vendor order. Depending on the Price Capture setting above and whether the "Price Changes prior to Price Capture update Bids and Contracts" Purchasing preference is enabled, prices updated in the vendor order may be used to update the vendor bids.
  • Ignore Price Discrepancies for Non-Contract Items – If checked, when vendor orders are reconciled in Net-Chef the invoice price will override and update the contract price for non-contracted products on the order. This means that these products will not show a discrepancy in the Contract Discrepancy and Vendor Delivery Performance reports or the AP exports. The default setting here is inherited from the Purchasing tab of the Preferences screen when the vendor record is created.
  • Invoice Price Updates Bids – If this is checked AND "Ignore Price Discrepancies for Non-Contract Items" is checked, when vendor orders are reconciled in Net-Chef the bid prices for non-contracted products on the order will be updated with the vendor’s invoice price. The default setting here is inherited from the Purchasing tab of the Preferences screen when the vendor record is created.
  • Vendor Confirm Receipt is Necessary – Check this box for vendors from which a Confirm Receipt or Order Acknowledgment file will be received for Net-Chef vendor orders. This will generate an "Awaiting Confirm Receipt" Daily Task on the Net-Chef Dashboard.
  • Electronic Invoice Required – If checked, e-invoices must be imported for orders from this vendor before the orders can be reconciled.
  • Import E-Invoice Product Tax Values as Lump Sum – If checked, when an electronic invoice containing line-item tax values is imported, the application will add the total value of these tax amounts to the vendor order "Tax" row. Otherwise the application will import line-item taxes based on the Tax Codes assigned to products on the Vendor Bids tab of the bid sheet.
  • Use Line-Item Credits to Adjust Invoice Prices – When checked, the Reconcile and View screens in Net-Chef vendor orders will include columns for "Vendor Invoice Price" and "Credit Value”, which will contain (respectively) the vendor's original invoice price and a credit or allowance that will be used to adjust or discount the receiving value ("Invoice Price") of the line item.
  • Only Franchisor Can Update Bids (visible to Franchisor only) – If checked, franchisees will not be allowed to update their own bids for this vendor.
  • E-Invoices will be Auto-Reconciled Upon Import – If checked, orders for which an e-invoice is imported or one that is invoiced via Crunchtime Xchange will be automatically reconciled after import unless they are for a Cruise Ship or they generate one or more alerts. If either occurs, the order will appear as "Ready for Reconcile" along with a Dashboard task to remind the user to do so. To see alerts that can prevent auto-reconcile, click ClosedHERE.
  • Invoice Price alert due variance from the Issue Cost.
  • Post Period Alerts: There are no unposted periods for the order or the period for the order has been posted that day.
  • Vendor Feedback is required for Purchase Orders to reconcile.
  • The vendor is a COD vendor (a check number is required).
  • One or more products are unresolved (CDP Error Remediation is required).
  • One or more products require a Lot Tracking number on the Allocate tab.
  • There is an over/short for any reason (not anticipated from an e-invoice).
  • Allow Duplicate Invoice Numbers – If checked, invoice numbers entered for this vendor will not be validated for uniqueness when reconciling Vendor Orders, either manually or when importing an electronic invoice.
  • Allow Duplicate Purchase Order Numbers – If checked, Purchase Order Numbers for this vendor will not be validated for uniqueness when importing an electronic invoice.
  • Auto Generate Vendor Product Substitute – If checked, while importing an electronic invoice the system will automatically generate a bid for a “Substitute” secondary vendor product when the bid does not already exist.  {Note}Closed: The system will create a substitute's Package Type if it doesn’t already exist and determine the Conversion by comparing its Vendor Unit to existing (known) units.
  • Allow E-Invoice processing after Reconcile – If checked, e-invoices from this vendor can be processed after the orders have been Physically Reconciled. This gives locations the option to update the Invoice Quantity, Invoice Price, Invoice Extended Value, and the Misc. fields (Tax, Freight/Shipping, Misc 1 & 2) manually or via import.
  • Automatically Process New Vendor Bid Files – If checked, vendor bid files imported via the CDP will be processed automatically. This will only enable updates to existing bids for primary and/or secondary vendor products.
  • Allow Auto-Bid Processing to Create New Vendor Bid Products – If checked, auto-processing can also create new bids for primary and/or secondary vendor products.
  • Do Not Allow Auto-Bid Processing to Update Vendor Bids When Variance from Last Bid > _____ % – When populated, if the imported bid varies (up or down) from the existing bid in excess of this percentage, the bid must be processed (accepted or rejected) manually in order to ensure that a user is aware of and confirms the price change.

 

  1. Click the Disk (Save) icon to save your changes.
  2. To download and print these settings, click the Printer (Export) icon and select the desired options.
  3. If necessary, click on any other tab as needed to configure settings on that tab. If not, skip to the next step.
  4. When finished, click the X (Close) icon to return to the summary screen.

  

 

Vendor, Contact Info, Add. Attributes, User Defined (Category), Location Details, Charge and Credit Codes, Attachments, Deliver To, Evaluations, Qual. Judgments, Add Vendors, Audit, User Defined Attributes

 

 

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