Add Positions for an Employee

The information entered here will identify the positions at which an employee can work and for each position, the associated skill level, rate of pay and whether the employee is available to work in that position at alternate locations. The information entered when "Pay Type" was selected on the Employee tab is seen here as the employee’s 'Primary' position.

Note: This screen is not available for Cruise Lines.

If you are creating a new employee, skip to step 3.

1. From the Labor menu, click Employee Maintenance.
2. Under Actions, click the Edit link for the desired employee record.
3. Click the Positions tab.  {Note}: The lists of Positions and Skill Levels are defined on the Labor setup menu in Enterprise Manager.

4. Click the Plus (Add) icon to add additional positions for this employee.
5. Select a Position from the drop-down.
6. The POS Code will be populated with the “Position Code” for this position. If necessary, this value can be changed. This is only needed if the data exported to the point-of-sale system requires a value other than the Position Code.
7. Select an appropriate Skill Level from the drop-down.
8. If the pay type entered on the Employee tab is ‘Hourly’, enter the appropriate Rate for this position. If not, this field will not appear. If editing the Rate for an existing employee, follow these directions:

1. Click the ellipsis […] button to the right of the Rate field.
2. In the pop-up window, enter the appropriate Rate and if necessary, select an Effective Date if the new rate should be applied to shifts the employee already worked during the current week.
3. Click OK to save the change and close the pop-up window.

Note: If this field is already populated, it is using the “Default Pay Rate” for the position, assigned in the Positions screen in Enterprise Manager; this value can be changed.

9. The Alt Locations box is checked by default to indicate that the employee is allowed to work in this position at alternate locations. You can uncheck this box if the employee should not be allowed to work in this position at alternate locations.
10. The Priority column displays this employee's ranking assigned in the Positions screen. This ranks the employee's priority (compared to other employees in the same position) for being auto-scheduled in this position.
11. If necessary, enter the Payroll Code for the Position. This is only needed if the data exported to the payroll system requires a value other than the Position Code.
12. When ready, click off of the row to save this entry.
13. If this new position should be the primary position, check the Primary box and click off of the row to save this change.
14. If necessary, click on any other tab as needed to configure settings on that tab. If not, skip to the next step. (See the links below for more information.)
15. When finished, click the Disk (Save) icon, then click the X (Close) icon.

 

If necessary, you can click on any Position row (except the "Primary") and click the Trash Can (Delete) icon to remove it.

 

 

Note: For existing employees, if the location is based in Australia and is linked to a Wage Matrix, see "Assigning Employee Pay Rates at a Wage Matrix Location" for details.

 

 

 

 

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