Labor Rules by City

{Franchise Note}: Franchisees will be allowed to define their own Labor Rules. Franchisors will only see their own rules.       

1. Under the Labor menu, click Labor Rules, then click the City tab.

Cities that appear in this list are linked to at least one active Location. If one or more active locations subsequently are linked to a city not listed here, the city will then be available to add so that labor rules can be defined for it.

2. To define labor rules, double-click on the row of a City to edit it.
3. The Active box is checked by default. Uncheck the box if the rules for this City should not be active at this time.
4. Enter or select an Effective Date using the calendar control.

On the Details tab:

5. Under City Wage Regulations, enter/edit the Minimum Wage.
6. Enter/edit the Tipped Minimum Wage.
7. If necessary, check the box to Override default tipped minimum wage rates when weekly overtime is reached. When checked, the following can be defined:

• Hours <= weekly overtime: The override rate to be paid for "regular" tipped hours.
• Hours > weekly overtime: The override rate to be paid for "overtime" tipped hours.

8. If necessary, check the box to indicate that Tip credit by shift should be applied. If not checked, tip credits will be applied on a weekly basis.
9. Under Clopening Rules, enter the number of Consecutive Hours Rest across Calendar Days.
10. The Clopening Pay Based On premium is to be paid if an employee works a closing shift on one day and the opening shift on the next day where the number of hours between these shifts is fewer than what's noted in Step 9 above (factoring in the State/Province rule for "Max Elapsed Hours Between Shifts"). The options include:

• Flat Fee — Select this option and enter the amount to be paid as the premium.
• Multiplier: Rest Period — Calculates the clopening premium pay by applying the multiplier to the regular wages for the number of hours rest that were lost in the period between the closing and opening shifts.  (Example: If the rule is configured for 10 hours rest between shifts but an employee only got 9, then the premium would apply to the 1 hour of rest that was lost.)
• Multiplier: Entire shift — Calculates the clopening premium pay by applying the multiplier to the regular wages for the entire "next day" shift.

11. Under Good Faith Estimates, check the box to indicate which type(s) should be available to define in Teamworx.

• Weekly Hours — Allows managers to enter a Weekly Total Hours value. If checked, ‘Day/ Shift Count’ can also be checked.
• Daily Hours — Allows managers to enter an hourly value (in quarter hour increments) for any days within the week. If checked, ‘Weekly Hours’ will be checked automatically and ‘Day/Shift Count’ cannot be checked.
• Day Shift Count — Allows managers to define the # of shifts (max of 2) for each day. If checked, ‘Weekly Hours’ can also be checked but ‘Daily Hours’ and ‘Specific Shifts’ cannot be checked.
• Specific Shifts — Allows managers to enter specific In and Out times for employee shifts. If checked, ‘Weekly Hours’ and ‘Daily Hours’ will be checked automatically.
• Days Off — Allows managers to flag specific days the employee will be off. This can be checked with any of the above.

12. To indicate that the total number of an employee's weekly hours should not exceed the expected number of hours listed in the Good Faith Estimate/Regular schedule, enter the Weekly Hours Variance % no more than ___.  {Note} : The alert for this feature will be implemented in Teamworx in a future release.

On the Schedule Change Rules tab: Choose whether Days’ Notice based on is set to ‘Shift’ or ‘Schedule’.

13. Select a Supplemental Wage for schedule change premium. This will appear with the premium on the Labor Schedule Alert in Teamworx and in the Employee Time Detail reports in Net-Chef.
14. Select a Supplemental Wage for variance between the actual and schedule. This will appear with the premium on the Labor Schedule Alert in Teamworx and in the Employee Time Detail reports in Net-Chef.
15. Choose whether Days’ Notice based on is set to ‘Shift’ or ‘Schedule’.
16. Check the box if Employee Waiver Allowed.
17. Click the Add (Plus) icon.
18. Enter the number of Days' Notice < to indicate when the premium will apply. If schedules are changed within this many days before the start date, the premium(s) will be applied. {Note} : If the number of Days from the Hire Date to the Labor Date of the Shift is less than this value, new hires added to the schedule will be exempt from the premium. The premium may be applied if an added shift is edited or deleted.
19. Enter the Premium if hours not lost: Value — The amount to be paid (or # of hours, based on the "Type" selected) if the schedule change does not reduce the employee's weekly hours.
20. Enter the Premium if hours lost: Value — The amount to be paid (or # of hours or multiplier used, based on the "Type" selected) if the schedule change reduces the employee's weekly hours.
21. To define additional parameters, add the following columns (hidden by default) to the screen if necessary:

• Shift Length Hours > — The premium will be applied to shifts that exceed this many hours.
• Premium if hours not lost: Type (drop-down) — Select one of the following:

• Flat Fee – The employee will be paid a set amount.
• Hours – The number of hours the employee will be paid for, at either the Position Rate or Minimum Wage Rate, which ever is greater.

• Premium if hours not lost: Minimum Change Minutes — The premium will be applied when a change to the start time, the end time, or the length of an employee’s shift exceeds this many minutes.
• Premium if hours lost: Type (drop-down) — Select one of the following:

• Flat Fee – The employee will be paid a set amount.
• Hours – The number of hours the employee will be paid for, at either the Position Rate or Minimum Wage Rate, which ever is greater.
• Multiplier – The premium will be calculated as [ Hours Lost x (Multiplier Value x greater of Position Rate or Minimum Wage Rate) ]
• Maximum Hours Paid – The premium will be paid based on the number of hours for the original scheduled shift, up to this many hours, which ever is less.

• Premium if hours lost: Minimum Change Minutes — The premium will be applied when a change to the start time, the end time, or the length of an employee’s shift exceeds this many minutes.

22. To add additional premiums, repeat steps 17-21.
23. If necessary, click the [X] (Delete) icon in the Actions column to delete a row.
24. When finished, click Save and Close.

  

 

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