Physical Reconcile a Commissary Order

Physical Reconcile of an order is performed by the receiving location and can only be done after it has been invoiced at the supply location. If the "Physical Reconcile is Necessary" preference is turned off, the Invoice function will automatically perform the Physical Reconcile functions, including price updates for the receiving location.

Note: This screen is not available for Cruise Lines.

From the Purchasing menu, click Recent Commissary Orders .
To find a particular order, click the Funnel (Filters) icon to access the screen filters.
Under the Actions column, click the Reconcile link corresponding to the desired order.
If any order details need to be changed, click the -><- (Show/Hide Order Info) icon to display the transaction header. If not, skip to step 5.

The product list is grouped by Category. If necessary, change the Group By setting to 'Subcategory', 'Microcategory' or no grouping.
If necessary, edit the Physical Reconcile Date.

On the Reconcile tab, confirm that the Physical Quantity for each product is correct. Change any quantity if the amount received does not match the Invoice Quantity. (This may not be allowed based on Customer preference settings in Enterprise Manager.)
To change the receiving Storage Location or select a Qualitative Judgment for a product, click on the Allocate tab.

This tab also shows the Lot number assigned to each product, when applicable. If the location uses lot tracking and the supply location does not, the lot numbers will need to be manually entered here before the order can be reconciled.
Once lot numbers have been entered, the red flags will turn green and the order can be reconciled.

Return to the Reconcile tab to continue.
Once all information for the order has been verified, click Reconcile.
In the confirmation box, click Exit.

Note: Once an order is reconciled without discrepancies, the quantities in the database for the products on this order now show as "On Hand".

If there is a discrepancy between the Invoice Quantity and the Physical Quantity for any product contained within the order, the supply location may be prompted to perform a Final Reconcile.