Edit or Submit a Commissary Order

Commissary Orders at any stage of the process can be opened to view the details. They can be edited only at certain stages of the process, and only until the period has been posted or included in an Accounts Receivable export. Saved orders that have not yet been submitted are processed in this way as well.  Click HERE to see the steps to edit a Customer Order (at a supply location).

Note: This screen is not available for Cruise Lines.

To edit or submit a Commissary Order:

1. From the Purchasing menu, click Recent Commissary Orders.
2. To find a particular order, click theFunnel (Filters) icon to access the screen filters.
3. In the Actions column, click the Edit or Submit link corresponding to the desired order.
4. Make changes to the order as necessary.
5. If necessary, click Retrieve to restore the list of all eligible products.  If not, skip to step 9.
6. Enter/edit the Order Quantity for each product as needed. To “auto-populate” this field, authorized users may click one of the ordering shortcut buttons in the column headers. To read more about these shortcuts, click HERE.  {Note}: The “auto-populate” buttons will automatically round the Order Quantity to a whole number of Issue Units. If the Purchasing preference to “Always Round Up” is enabled, the quantities will be rounded to the next highest whole unit, otherwise they will be logically rounded.

• Click the Use Last Order icon to order the same quantities used the last time these products were ordered.
• Click the Use 4-Week Average icon to order the average order quantity for each product based on reconciled orders over the past 28 days.
• Click the Use Recommended Order icon to use the recommended order quantity for each product, calculated based on the location’s Update Recommended Order Setup settings. {Note}: The Recommended Order quantity will never be negative. If the calculation results in a negative quantity, a red zero 0 will be displayed. Click HERE for more details.
• Individual product quantities can be edited after selecting any of these options. You can quickly clear all entered order quantities by selecting the Order Actions (Gear) icon, and then choosing Zero Order Quantities.

7. If necessary and allowed, you can edit the Issue Unit.  This will default to the product's issue unit; the drop-down will also include the product's inventory unit and any alternate count units defined for the supply location. The values displayed in the other columns will be calculated based on the unit selected. The company product's alt units will be used if there are no location-specific entries. {Note}: Net-Chef will remember your selection the next time you process an order.
8. When ready, click Review Order.
9. When finished, click Save and Close to save the order without submitting, or click Save and Submit.
10. In the confirmation box, click Exit.

 

 

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