A post period is a pre-defined time frame that is used for accounting purposes. Post periods are often referred to by the “Post Date,” or the last date of the period. Post periods make up the primary unit of measuring time in Net-Chef.
For Inventory, count events are scheduled for each period and physical inventory must be entered and saved before a period can be posted. The elements of a location’s inventory data — beginning quantity and book value, for example — are based on the post schedule. For example, when the inventory screen is opened , the “Quantity Received” column refers to the quantity of each product that was received from vendors since the beginning of the current post period. Posting Inventory means that all transactions created within that period are being finalized; no changes can be made to these transactions after Inventory has been posted.
For Labor, time punch data can be entered or imported into Net-Chef and must be reviewed. Posting Labor means that all labor data entered within that period is being finalized; no changes to this data can be made after Labor has been posted.
The latest posted period may be unposted, however this should only be done when ABSOLUTELY necessary.
"What should I check before I post?"
- For Inventory: Before posting Inventory for any period, check to be sure that all of the transactions that need to be entered have been entered and saved correctly. See the Inventory Posting Checklist for a list of things to verify before posting.
- For Labor: Before posting Labor for any period, check to be sure that all of the time punch data for each day in the period has been reviewed.
Posting Dependencies
- For Inventory: In order to ensure that a Commissary Order transaction is closed in the appropriate post period(s) at both locations, a Supply Location cannot post a period until all the locations it supplies have posted all of their periods that are ≤ the Post Date that the supply location is attempting to post.
- For Labor: If one location has been configured (in the Employee Maintenance screen) to allocate labor costs for one or more employees to another location, the location to which the labor costs were allocated can post only after the location where the employee actually worked has reviewed their Labor Actual records for the period.
Also, see "Inventory Posting – Related Setup" for settings in Enterprise Manager that determine WHEN a location can post Inventory.
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