Contracts are created in the Bid Analysis screen by selecting a specific vendor's bid price for a product. Once the user selects the bid(s), those bids are saved as the contracted prices, the corresponding vendors are set up as the contracted vendors, and the names of the selected vendors will be displayed in the ‘Contract Vendor’ column.
- Under the Purchasing menu, click Bid Analysis.
- To modify the list of available products, click the Bid Sheets button. {Note}
- In the Select Bid Sheets pop-up, check the box to (de)select the desired bid sheet(s). Only products on the selected bid sheets will be available for bid entry.
- When finished, click Apply.
- Select a Market from the drop-down. {Note}
- Edit the Effective Date if necessary, then click Retrieve. {Note}
- To toggle between a view of prices with and without tax, click the Include Tax box, then click Retrieve.
- There are several ways to establish contracts:
- To establish a contract with the lowest-priced vendor for the products displayed on the page, click Contract Page Best. To end these contracts, click End Page Contracts.
- To establish a contract with the lowest-priced vendor for all products on the bid sheet, click Contract All Best. To end these contracts, click End All Contracts.
- To establish or end contracts for all of the products with a single vendor, click the check box for that vendor’s column.
- To establish or end a contract for an individual product, click on the preferred vendor's bid price.
When bid prices are selected, the contracted bids will be denoted with a green check mark.
- In this screen, there is no "Save" button; the save occurs automatically when the selection is made in Step 4.
- Once the desired products have been contracted in the current Market, select another from the drop-down, edit the Effective Date and click Retrieve, then repeat steps 2-5.
Next Step: Print Bid Award Letters