Vendor Order Allocation

The Allocate tab is used to assign products to a different storage location, split a product between multiple storages, or assign a Qualitative Judgment or Lot Numbers to a product.

What do the colored flags on this screen mean? See "Flagged Products in the Reconcile Screen" for details.

Screen Columns

Funnel icon – Displays the Filters pop-up, to access the screen filters and apply them as needed. Click HERE for details. {Note}: The default view for this tab is to show only products that require action so if no product rows are visible, open the filters and clear the Storage Location Required and/or Qualitative Judgment Required check boxes.
-><- (Show/Hide Order Info) icon – Click this icon to display the transaction header and footer.
Product # – Displays the Product Number (Company/Vendor) for that product.
Product Name – This hyperlink opens the Allocation pop-up, in which a received product can be assigned to multiple storages, qualitative judgments or lot numbers. Click HERE for more details..
Order Quantity – The quantity of the product that was ordered.
Unit Price – The current per-Inventory Unit price for the product.
Invoice Quantity – The quantity the vendor will charge the location for; it defaults to the Order Quantity but must be edited if the quantity on the vendor's invoice is different. {Note}: Product rows where the Invoice Quantity does not equal the Order Quantity will be highlighted yellow to enable users to identify these items more easily. This means that all products reconciled using Catch Weight will be highlighted since this process creates that discrepancy.
Physical Quantity – The quantity (in vendor units) that will be added to the location's inventory; it defaults to the Order Quantity but must be edited if the actual quantity received is different.
Qualitative Judgment – Select an option from this drop-down to comment on the condition of a product.
Storage Location– Select another option if the product is received into a storage other than its primary storage. For Warehouse locations: Click HERE for more details.
Lot # – For lot-tracked products, users can enter or generate lot numbers.
Traceability Lot Code (optional) – An alphanumeric entry used to uniquely identify a Traceability Lot.
Traceability Lot Code Source (optional) – The physical location where the Traceability Lot Code was assigned.

Allocate Process

In the Vendor Order Reconcile screen, click the Allocate tab. {Note}: The "Default Storage", "Storage in Use", and "Select Storage" columns are visible only for cruise line warehouse locations.
If necessary, click the Funnel (Filters) icon to access the filters and apply them as needed. Click HERE for more details.
If necessary, click on a Product Name hyperlink to open a pop-up window in which a received product can be assigned to multiple storages or lot numbers. Click HERE for more details.
Edit the Storage Location for products received into a storage other than its primary storage. For Warehouse locations: Click HERE for more details.
If necessary, select a Qualitative Judgment to comment on the condition of a product. (Based on preference settings in Enterprise Manager, this may be required if there is a discrepancy between the Physical and Invoice Quantity.)
For lot-tracked products, users can enter or generate lot numbers. Next to each lot-tracked product, a small check box will be enabled in the empty column beside the Lot field. Check each box and click Generate Lot Numbers; the Lot field will be populated automatically. {Note}: Once lot numbers have been entered or products have been allocated to multiple storages, the Physical Quantity and Invoice Quantity fields for these products can no longer be edited.
When finished, return to the Reconcile tab.