Cash Management - Safe Logs

Safe Logs allow users to manage the movement of cash within their store so that they can make sure they always have enough petty cash to make change, and so they can track for loss prevention. Managers can track and audit the amount of money in various areas, such as a vault, the back-office safe, and any petty cash reserves.  In the Cash Management screen, the Safe Logs tab displays existing Safe Log entries and allows users to create new ones.

 

Menu Path: Net-Chef > Sales: Cash Management > Safe Logs tab   {Note}: If you do not see this tab, please contact your corporate administrator. A specific configuration parameter must be enabled for this feature to be active at your location.

 

Screen Controls

Begin Date/End Date: Calendar widgets; can select any dates. Click Retrieve to view existing Safe Log entries for the selected date range.

Funnel (Filter): Columns - Safe, User, Notes; Check box - "Only Display Safe Logs Where Expected Does Not Equal Actual"

Printer (Export): PDF, Excel, CSV formats

+ (New Safe Log): Creates a new Safe Log entry

X  (Close): Exits the screen and returns to the Dashboard

 

Screen Columns

To see a list of the screen columns, click HERE.

• Safe – The name of the Safe or Drawer.
• User – The User ID of the user who created the entry.
• Date & Time – The date & time the entry was created.
• Expected – The total amount expected to be in the safe.
• Actual – The total amount actually counted in the safe.
• Notes – Displays any notes entered by the user.

Create a Safe Log entry

1. From the Sales menu, select Cash Management. 
2. Select the Safe Log tab.  To view existing entries, you can adjust the Begin Date and End Date as needed, then click Retrieve.
3. To create a new entry, click the Plus (Add) icon.
4. In the tab header:

1. From the Safe drop-down, choose the desired safe or cash drawer.
2. Choose whether to Count By Bills or Totals.
3. Enter any relevant Notes as needed.

5. In the Safe Total section:

1. Click the + (Add) icon to add a new row.

• The Currency field displays the option selected for this safe/drawer in Enterprise Manager and cannot be changed. {Note}: Currently, we support 'USD', 'CAD', 'GBP', 'EUR', 'AUD', 'AED', and 'SAR'.

2. From the Denomination drop-down, choose the bill's denomination.
3. Depending on your selection in Step 4b, enter the Qty or Total for this denomination.
4. To save this row, press the Enter key.

6. Repeat Steps 5a-5d for each denomination as needed. If necessary, use the Trash Can (Delete) icon to delete a currency row.
7. When ready, click the Disk (Save) icon to save all of your entries.
8. To enter details for another Safe, repeat Steps 3-7.
9. When finished, click the X (Close) icon to exit the screen.

 

 

Note: In the summary screen, a row will be highlighted in red if the Actual varies (up or down) from the Expected in excess of the "Note Variance" value defined for this Safe in Enterprise Manager.

 

 

 

Related Topics