Cash Management - Cash Outs

Cash Outs allow managers to audit shift-end drawer reconciliation and/or cash drops, which provides individual server accountability. At the end of a shift or drawer hand-off, use the Cash Out wizard to secure the money coming out of your registers and register-handling servers. In the Cash Management screen, the Cash Outs tab displays existing Cash Out entries and allows users to create new ones. Once created, Cash Out entries cannot be edited.  

 

Menu Path: Net-Chef > Sales: Cash Management > Cash Outs tab   {Note}: If you do not see this tab, please contact your corporate administrator. A specific configuration parameter must be enabled for this feature to be active at your location.

 

Screen Controls

Begin Date/End Date: Calendar widgets; can select any dates. Click Retrieve to view existing Cash Out entries for the selected date range.

Funnel (Filter): Columns - Server, Submit User, Bag Number, Notes

Printer (Export): PDF, Excel, CSV formats

+ (New Cash Out): Creates a new Cash Out entry

X  (Close): Exits the screen and returns to the Dashboard

 

Screen Columns

To see a list of the screen columns, click HERE.

• Server – The Name and/or ID for the server assigned to the drawer.   
• Submit User – The User ID of the user who created the entry.
• Date & Time – The date & time the entry was created.
• Cash Out Value – The total amount of the Cash Out.
• Bag Number – The number on the Deposit bag used for this entry.
• Notes – Displays any notes entered by the user.
• Attachment – Displays a link to "Upload Attachment" or "View Attachment".

Create a Cash Out entry

1. From the Sales menu, select Cash Management.
2. Select the Cash Outs tab. 
3. To view existing Cash Outs, you can choose to Only Show Entries Since Last Bank Deposit, Include Entries Not Included in Bank Deposit, or Filter by Date, then click Retrieve. If you Filter by Date, you can adjust the Begin Date and End Date as needed.
4. To create a new entry, click the + (Add) icon to display the wizard.
5. For the Drawer & Server:

1. Select the Drawer (or Safe) this Cash Out is for.
2. Enter the details for Server the drawer was assigned to.  <Tip>: We recommend using a consistent format for entering this value. Example: Server# | First & Last Name.
3. If you have a printout showing the POS cash expected readout, you can enter this value. If not, skip to Step e.  {Note}: If you use this option, the Drawer Count isn't needed; you can skip to Step 7.
4. If you enter the value above, click the Attach files button to upload the a copy of the readout. If not, skip to Step e.
5. When ready, click Next to proceed. If necessary, click the X (Close) icon to exit the wizard.

6. For the Drawer Count:

1. Choose whether to Count ByBills or Totals.
2. To create a new entry, click the + (Add) icon.
3. Select the Denomination from the drop-down.
4. Depending on your selection in Step a, enter the Qty or Total for the denomination.
5. Repeat steps b - d for each denomination.  {Note}: The total Cash Out amount should be ≥ the expected value for the safe/drawer.
6. When ready, click Next to proceed.  If necessary, click the Back button to return to the previous step or the X (Close) icon to exit the wizard.

7. For the Bag Information:

1. Enter the Bag Number on the deposit bag.
2. Verify that all of the information is correct.  {Note}: If the total Cash Out amount is ≤ the expected value, you will need to create a Safe Log entry instead.
3. When ready, click Next to proceed. If necessary, click the Back button to return to the previous step or the X (Close) icon to exit the wizard.

8. For the Review:

1. Verify that all of the information is correct.
2. When ready, click Finish to complete the entry.  If necessary, click the Back button to return to the previous step or the X (Close) icon to exit the wizard.

9. When ready, click the X (Close) icon to exit the screen.

 

 

 

 

 

 

 

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