Creating a Bid Sheet

The creation of a bid sheet is the first stage in the process of setting up contracts with vendors. Creating multiple bid sheets lets you group similar products for easy submission and management. Basic information needed for the bid sheet includes a name, the start date and end date of the contract period for all included products, and a brief description of the content. <Tip>: This screen is only available at Corporate.

Once a new bid sheet is created, products must be added to it, then markets and vendors linked to it so that bids can be sought from different vendors for multiple markets. Each company product can be attached to only one active bid sheet at a time, to prevent the creation of overlapping bids and/or contracts.

Under the Purchasing menu, click Bid Sheet.
Click Create Bid Sheet.
On the Bid Sheet tab, enter the Name and Description.

Select a Start Date; this defaults to the current date but can be changed.
Select an End Date; this defaults to the current date but should be changed to a date far in the future, like several years from now, to keep it active for a long period of time.
Click Save to save changes on this tab or click Save and Close to save and close the bid sheet.

Next Step: Add Products to the bid sheet